About this module
A homestay sells three things: a clean bed, a safe breakfast and a real welcome into family life. The bed and the breakfast bring the guest. The welcome brings them back.
Who it is for. Families and individuals who want to host paying guests in their own house: parents whose children have left home and who have a spare room, families near a beach, a forest, a festival town or a university, community members in villages that receive visitors, retired workers, and persons with disabilities who want to run a home business. National Proficiency I is the first level of Ghana's TVET framework. This is the first of three levels. Level 2 teaches guest experiences, special diets, bookings and deposits, online listings and reviews, complaints and a simple quality score. Level 3 teaches running several rooms or a village network of host families, inspections, training helpers, partnerships, and establishing the business with full accounts.
Where this course starts. If you took Tour Guiding and Community Homestay Level 1, you finished Unit 6, "Hosting a homestay guest". There you learned to prepare a room in nine steps, to host a guest in ten steps, the basics of food and safety at home, and how to cost one guest night. That unit also said the minimum standards for a home lodge could not be read at the time. They have now been read. This course starts from there. It takes you step by step through Ghana's own accommodation rules for a home stay, and turns them into checklists, routines and word-for-word scripts. You do not need the earlier course to start here, but if you have it, you will see the same habits grow deeper.
How it links to other Hub courses. This course is about a family home that takes guests, not a small hotel. For hotel-style skills (full housekeeping sequences, front desk, waiting at tables), use Hospitality Services. For cooking skills, use Catering, Pastry and Street Food. For washing and ironing, use Laundry and Cleaning Services. For first aid itself, take First Aid Community Helper. If your homestay sells walks or tours, the guide must be licensed: see Tour Guiding.
Why homestay hosting
- Ghana's accommodation regulations of 2016 list "home stay" as its own category of tourist accommodation, category C, with its own minimum standards. A family home can be a licensed tourism business.
- Ghana received 1,306,962 international arrivals in 2025, and domestic visits to sites grew from about 1.68 million to 1.79 million.
- Guests who stay in a home spend money in the community: on food from the market, on local crafts and on local guides. A good host shares that money with neighbours.
CTVET status and licence. No CTVET homestay curriculum was found. This module is not a CTVET curriculum. It follows CTVET's format. It does not give you a Ghana Tourism Authority (GTA) licence. Under the Tourism Act, nobody may provide tourist accommodation without a GTA licence. Only GTA can register and license your home.
How the module works
Each unit has learning outcomes, performance criteria, the range and the evidence your assessor needs. You are judged Competent or Not Yet Competent. About 70% of the time is practical: setting up a real room, role-plays at a real gate, cooking a real breakfast and running a real drill.
Words used in this book.
- Course method means a routine written for this course from good practice. It is not a law.
- (example) means a number made up for practice. It is not a real price or fee.
- Not verified means we could not confirm it. Phone and check before you use it.
- Foreign model means a standard from another country, used as a helpful checklist, not Ghana's law.
Unit 1 · What a homestay is, and is your household ready?
A guest does not stay in your room. A guest stays in your family. Everyone in the house must be ready.
Competency standard
| Learning outcome | Performance criteria — the trainee… |
|---|---|
| 1.1 Explain what a home stay is | explains a home stay, a guest house, a hotel and a short-let room, using Ghana's accommodation regulations |
| 1.2 State the host's duties | lists the minimum requirements for a category C home stay and explains each one in plain words |
| 1.3 Prepare the household | leads a family meeting and agrees who does what, the children's rules, privacy and money |
| 1.4 Know who licenses | states that GTA licenses home stays, names the application form and lists what it asks for |
Range. The trainee's own household (or a role-play family); one practice application form. Evidence. Household readiness checklist signed by the family; household agreement; practice Form B; oral questions.
What a home stay is under Ghana's rules
Ghana's rules for hotels, guest houses and home stays are the Tourism (Registration and Licensing of Tourist Accommodation Enterprise) Regulations, 2016 (L.I. 2239), made under the Tourism Act 2011 (Act 817). We call it L.I. 2239 in this book.
L.I. 2239 puts tourist accommodation into categories:
| Category | What it is |
|---|---|
| A | Hotel, resort or motel |
| B | Budget hotel or accommodation, guest house, or motel |
| C | Home stay |
| D | Serviced flat or holiday apartment |
| E | Campsite or caravan |
| F | Hostel |
| G | Ecolodge |
The regulation also gives these meanings:
- A home stay is a private house that offers accommodation to paying travelling guests who are on a cultural or academic study programme.
- A guest house has at least four and at most nine guest rooms.
- A hotel has at least ten rooms to let.
- The operator is the owner of the accommodation business.
What this means for you. The law's picture of a home stay is a family home that hosts guests who come to learn: students on a study programme, volunteers, researchers, visitors who want to live the culture. A house that rents many rooms to ordinary tourists may be put in another category, such as a guest house. Which category fits your house is GTA's decision. Ask GTA.
Correct a common mix-up. L.I. 2239 (2016) is the rule for accommodation, including home stays. L.I. 2389 (2019) is the rule for tour operators and tour guides. If your homestay sells guided walks or tours, the guide or tour operator needs a licence under L.I. 2389. The rooms come under L.I. 2239.
Homestay, guest house, hotel and short-let room compared
| Home stay (category C) | Guest house (category B) | Hotel | Short-let or "Airbnb" room | |
|---|---|---|---|---|
| Who lives there | The host family (preferably) | Owner may or may not live there | Staff only | Varies; whole flat or a room |
| Number of guest rooms | Not fixed in the law; kept small | 4 to 9 | 10 or more | Any |
| Breakfast | Compulsory | Depends on grade | Depends on grade | Usually none |
| What the guest buys | A room and life with a family | A room | A room and services | A space |
| Licence | GTA | GTA | GTA | GTA (see Unit 7) |
Sources for the table: categories, definitions and breakfast rule; short-let licensing. The row "What the guest buys" is a course summary.
If you grow to four or more guest rooms, you are heading towards a guest house. Then use Hospitality Services Level 3. This course stays with the family home.
The host's duties: the 13 minimum requirements
The Third Schedule of L.I. 2239 sets the minimum requirements for a category C home stay. Here they are in plain words. Learn them well: every unit in this book comes back to them.
| No. | The rule says | What it means at home |
|---|---|---|
| 1 | Building, fixtures and fittings in good repair, clean and tidy | No leaking roof, broken louvres, loose wires or dirty walls in the guest's areas |
| 2 | A basic bedroom: a bed with a clean mattress, pillow, blanket, bed linen, somewhere to hang clothes and a bedside cupboard | Unit 2 lists every item |
| 3 | Bedrooms well ventilated and hygienic, with a net or insect proofing | A window or fan that moves air; a whole mosquito net or screened windows |
| 4 | Bath or shower rooms and toilets kept clean; they may be shared | The guest may share the family bathroom, but it must be clean every day |
| 5 | Basic breakfast is provided; the premises and bedrooms are cleaned daily | Breakfast every morning; clean every day |
| 6 | The host should preferably be a family unit | A family hosts, not one person alone, where possible |
| 7 | An individual host only if aged 25 or over and living independently; written parental approval if an individual host is under 25 | A young single person needs written approval from a parent |
| 8 | An individual host shall not provide boarding to a guest of the opposite sex | A single woman hosts women; a single man hosts men |
| 9 | Each guest has the room to themselves and shall not share a bed | One guest, one bed; no extra person squeezed in |
| 10 | Bed linen changed for each new guest and at least every other day for a staying guest | Fresh sheets on arrival, then every second day |
| 11 | Meals other than breakfast, and more frequent linen changes, are by arrangement | Lunch and dinner are agreed and paid for separately |
| 12 | The guest must have free entrance and exit, with a key or by prompt attention | The guest is never locked in or locked out |
| 13 | The daily charge depends on the standard of facilities and services and is approved by GTA | Your price must be agreed with GTA |
Every row in this table comes from the Third Schedule.
Safeguarding rules in the law. Rules 7, 8 and 9 protect both the guest and the host. A guest has the room to themselves and does not share a bed with another guest. An individual host does not take a guest of the opposite sex. These are Ghana's own rules for home stays. Do not bend them for a friend, a relative of a guest or extra money.
Who licenses a home stay
- The Ghana Tourism Authority (GTA) registers and licenses tourism businesses. Running a listed tourism business without a GTA licence is an offence.
- Before giving a licence, GTA must be satisfied about sanitation, health and safety, and that the applicant has insurance covering fire and public liability. A committee that includes the District Planning Authority, EPA, District Health Directorate, Fire Service and Police CID looks at applications.
- A licence lasts 12 months. Apply to renew not later than one month before it ends.
- GTA says its process is: register, then inspection and assessment, then a licence.
- In October 2023 the GTA Western Regional office closed about 40 unregistered facilities, some for not paying the 1% Tourism Levy.
The home stay application form (Form B)
L.I. 2239 has a form called Form B, "Application for licence as Home Stay". It asks for:
- The host's name, age, sex, occupation, address, phone and email.
- How far the house is from the town centre.
- The size of the family or household.
- The host's hobbies.
- The number of guest rooms and beds: single, double or suite.
- Whether the sitting room and kitchen are private or shared.
- Sports, games or entertainment nearby.
- Tariffs (prices). The form says "Breakfast is compulsory" and asks what type: Ghanaian, international or as required.
- Price options: bed and breakfast; bed, breakfast and one meal; full board; single room.
- Transport nearby: bus, trotro, taxi, private car or car rental.
- A signed declaration that you will obey GTA's regulations.
Notice what GTA wants to know: who your family is, what the guest will share, and what the guest will eat. A homestay is judged as a family, not only as a room.
Not verified. The GTA fee for a home stay licence was not found. Whether a small family home should use Form B or GTA's newer short-stay route (Unit 7) was not confirmed. Whether every premises document in L.I. 2239 (building permit, site plan, police and fire reports) is needed for one room in a family house was not confirmed. Phone or visit the nearest GTA regional office and ask. Write the answers in your logbook.
Getting the household ready
Before any paying guest comes, everyone who lives in the house must agree. A guest who feels unwelcome by one person in the house will feel unwelcome in the whole house.
A foreign homestay standard is useful here as a checklist. The ASEAN Homestay Standard (South-East Asia) says a homestay is where tourists stay with the host's family in the same house and experience the everyday life of the family and community. It asks that the guest bedroom is separate from family bedrooms, and that providers have no criminal record and are in good general health. This is a foreign model, not Ghana's law, but each point makes sense in a Ghanaian home.
Household readiness checklist (course method)
Answer each question Yes or No with the whole household. Ten "Yes" answers mean you are ready to practise with a friend as a guest. Any "No" is a job to fix first.
| No. | Question | Yes / No |
|---|---|---|
| 1 | Does every adult in the house agree to host guests? | |
| 2 | Is there a bedroom that can be only for the guest, separate from family bedrooms? | |
| 3 | Can the guest reach a toilet and bathroom at night safely, with a light? | |
| 4 | Is there safe drinking water every day? | |
| 5 | Is there someone at home to make breakfast every morning a guest stays? | |
| 6 | Is there someone to clean the guest room and the bathroom every day? | |
| 7 | Do the children understand the rules (below) and agree? | |
| 8 | Are all adults in good health and free of any criminal record? | |
| 9 | Is the house in good repair: roof, wiring, doors, locks, windows? | |
| 10 | Have we agreed how the money will be shared and recorded? |
The household agreement (course method)
Write the answers on one page and let every adult sign. Put it on the kitchen wall.
| Topic | Questions to agree |
|---|---|
| Jobs | Who cooks breakfast? Who cleans the room and bathroom? Who washes linen? Who meets guests at the gate? Who keeps the register? |
| Children | Children knock and wait before speaking to a guest in their room. Children never go into the guest room. Children do not ask guests for money or gifts. A child is never left alone with a guest. |
| Privacy | Nobody enters the guest room without permission. Family members do not post photos of guests online without asking. Family business is not discussed in front of guests. |
| Noise and space | Quiet hours (for example, 10 pm to 6 am). Which rooms are family-only. Where the guest may sit, eat and relax. |
| Visitors | Family visitors are told there is a guest. Guests may not bring visitors into the bedroom (see the house rules in Unit 3). |
| Money | Who receives payment. Where the money is recorded. How much goes to food, cleaning and repairs. How the rest is shared. |
| Problems | Who to tell if a guest is rude or a family member is unhappy. Who decides. |
Model script: explaining the change to your family. "From next month we want to start hosting guests in Kofi's old room. A guest is not a visitor we can ignore, and not a relative who can share the children's room. A guest pays us to have that room alone, to eat a good breakfast every morning, and to feel safe with us. That means some changes. The room stays locked to us when a guest is in it. We keep the bathroom clean every day. We keep the noise down after ten. And none of us ever goes into the guest's room without being asked. The money helps with school fees and the roof. Let us agree the jobs together, and if anyone is unhappy at any time, tell me first, never the guest."
Model script: answering a neighbour who asks "Are you running a hotel?" "No, not a hotel. We are learning to host guests in our home, the way the Tourism Authority's rules describe a home stay. One or two guests at a time, mostly students and visitors who want to learn our way of life. If you sell food or crafts, I may send guests to you. And if our guests ever disturb you, please tell me straight away."
Common mistakes and fixes
| Mistake | Fix |
|---|---|
| One adult decides alone and others are unhappy | Hold the family meeting first; everyone signs the agreement |
| The guest room is also the store room | Empty it completely; family things go elsewhere |
| The children treat guests as a source of gifts | Agree the children's rules; praise children who follow them |
| A young single host takes a guest of the opposite sex | Do not. It breaks rule 8 of the Third Schedule |
| Taking paying guests before asking GTA | Practise with friends; ask GTA first |
The family meeting
- Call every adult and older child in the house to one meeting. Choose a quiet time.
- Explain what a home stay is, using the 13 rules table. Read rules 5, 9 and 12 aloud.
- Go through the household readiness checklist. Write Yes or No for each question.
- For every "No", write who will fix it and by what date.
- Fill in the household agreement table together.
- Every adult signs. Put a copy in your logbook and one on the kitchen wall.
- Your trainer or a classmate reads it and asks two questions about it.
Fill a practice Form B
- Copy the eleven Form B items into your logbook as a form with spaces.
- Fill it in for your own home: household size, rooms, beds, what is shared, transport nearby.
- For tariffs, write the type of breakfast you will offer (Ghanaian, international or both) and leave the prices blank until Unit 7.
- Measure the distance from your house to the town centre (use a phone map or ask a taxi driver).
- List the entertainment, sport or attractions near you.
- Write three questions you will ask GTA. Phone or visit the GTA regional office, and record the date, the officer's role and the answers.
Our home, our rules
Write half a page: "Why our family wants to host, and what we will never do." Include at least three things from the 13 rules. Read it to your family and ask one person to add a sentence.
Check yourself
- Which regulation sets the minimum requirements for a home stay, and which category is a home stay?
- Name four of the 13 minimum requirements.
- A young single woman of 22 wants to host. What does the law say?
Unit 2 · Preparing a clean, safe guest room and bathroom
Walk into the room as if you had paid for it. Everything you notice, the guest will notice first.
Competency standard
| Learning outcome | Performance criteria — the trainee… |
|---|---|
| 2.1 Furnish the room | sets up a guest bedroom with every item on the GTA inspection list |
| 2.2 Make the room healthy | checks ventilation, the mosquito net and insect proofing, and removes mosquito breeding places |
| 2.3 Prepare the bathroom and toilet | cleans and equips the bathroom and toilet, including a shared one, to a checklist |
| 2.4 Inspect as the guest | inspects the room, bathroom and compound with the room-by-room checklists and fixes faults |
| 2.5 Cost the set-up | works out the cost of setting up one room and how many nights it takes to pay back |
Range. One guest bedroom, one bathroom and toilet (shared or private) and the path between them. Evidence. Completed room-by-room checklists; observed room inspection; set-up costing; repaired net.
Two lists from the law
L.I. 2239 gives you two lists. Use both.
List 1: the Third Schedule minimum. A bed with a clean mattress, pillow, blanket and bed linen; somewhere to hang clothes; a bedside cupboard; good ventilation; a net or insect proofing; clean bathrooms and toilets, which may be shared.
List 2: the inspector's field sheet. L.I. 2239 also has Form D, "Inspection report (field sheet) for Home Stay". Up to three inspectors fill it in when they visit. It asks for more than the Third Schedule:
- Mandatory documents: a home stay licence issued by GTA, a statutory permit, and a lodger's register (guest register).
- Mandatory guest room facilities: a bedside table for each guest; a writing desk with a chair and a lamp; an armchair with a side table for each guest; a full-length mirror; a wardrobe with a door and at least 4 hangers; full blinds across windows and openings; comfort bedding (mattress, blanket, cover sheet, pillows); bedside lamps or a switch by the bed; a secure lock on the guest-room door; bedside rugs if the floor is hard.
- Safety and security: a first aid kit or box; burglar proofing at least on the ground floor; security lighting.
The form ends with the inspectors' recommendation: the home should or should not be given a licence.
Prepare for Form D, not just the minimum. If your room meets Form D, it meets the Third Schedule too.
Two good ideas from other countries. South Africa's grading rules for bed-and-breakfast homes ask for emergency numbers and evacuation steps displayed in every bedroom, an emergency light in each room (a torch or solar lamp, not candles), and bedroom doors lockable from inside and outside. The ASEAN Homestay Standard asks for a mosquito net or coil, a fan, a mirror and a socket in the room, and fresh linen for each new guest. These are foreign models, but they cost little and guests notice them. This course adds them to the checklist.
Tools and materials
| Item | Where to get it in Ghana | Notes |
|---|---|---|
| Single or double bed with a firm, clean mattress | Carpenter or furniture shop; mattress shops in town | A mattress protector keeps the mattress clean |
| Bed linen: bottom sheet, top (cover) sheet, pillowcases, light blanket | Market cloth sellers, supermarkets | At least 3 sets per bed (Unit 5 explains why) |
| Pillows (2 per bed) | Supermarkets, mattress shops | Pillow protectors help |
| Treated mosquito net (rectangular or round) | Pharmacies, chemical sellers, markets | Check for holes before each guest |
| Wardrobe with a door, 4 or more hangers | Carpenter, furniture shop | Plastic or wooden hangers |
| Bedside table or cupboard, writing desk, chair, armchair with side table | Carpenter | Smooth edges, no splinters |
| Bedside lamp and desk lamp, or a switch near the bed | Electrical shops | Wiring and new sockets by a qualified electrician only |
| Full-length mirror | Glass and mirror shops | Fix firmly to the wall or wardrobe |
| Blinds or curtains that cover the whole window | Market cloth, tailors | Thick enough for privacy at night |
| Rechargeable torch or solar lamp | Electrical and phone shops | For power cuts; never candles |
| Secure door lock with two keys | Hardware shops | One key for the guest, one kept by the host |
| Bedside rug | Market | Only if the floor is tiled or concrete |
| Fan (standing or ceiling) | Electrical shops | Check that it works on every speed |
| Waste bin with a lid | Market, supermarket | Line it with a small bag |
| First aid kit | Pharmacies | Unit 6 lists what goes in it |
Bedroom set-up: step by step
- Empty the room. Take out everything that is not for the guest: family boxes, old clothes, school books, spare chairs.
- Repair. Fix loose louvres, broken handles, cracked plaster, dripping roof, loose sockets (electrician only).
- Clean from top to bottom. Ceiling corners and fan blades first, then walls, window frames, louvres, furniture, and the floor last. See Hospitality Services Level 1, Unit 3 for the full cleaning sequence.
- Air the room. Open windows for at least one hour while you work.
- Place the furniture. Bed away from the window if rain can blow in. Bedside table on the side nearest the door. Desk and chair in the best light. Wardrobe where the door can open fully.
- Hang the net. Tie it so it hangs over the whole bed and can be tucked under the mattress on all sides. Check every seam for holes.
- Make the bed with fresh linen. See Hospitality Services Level 1, Unit 3 for bed-making.
- Put out the extras: at least 4 hangers in the wardrobe, a towel set folded on the bed, a flask or sealed bottle of safe drinking water with a clean glass, the torch on the bedside table, the bin with its lid.
- Put up the information: the emergency card on the back of the door (Unit 6) and the house-rules card on the desk (Unit 3).
- Test everything: every light, the fan on every speed, the lock with both keys, the wardrobe door, the blinds.
- Walk in as the guest with the bedroom checklist below.
Mosquitoes and insects
Rule 3 of the Third Schedule asks for a net or insect proofing. The ASEAN standard also asks hosts to remove places where mosquitoes breed.
Mosquito breeding check (course method), weekly:
- Empty and turn over old tins, tyres, pots and broken containers in the compound
- Cover every water drum, barrel and bucket with a tight lid
- Clear blocked gutters and drains so water runs away
- Change water in flower vases and animal drinking bowls
- Cut long grass near the house
- Check window screens and the net for holes
Repairing a mosquito net (course method).
- Spread the net on a clean floor in good light.
- Find every hole. Mark each one with a clothes peg.
- For a small hole, sew it closed with a needle and strong thread, using small stitches across the hole.
- For a large hole, cut a patch from an old net, place it over the hole and sew it on all around.
- Hang the net again and check from inside with a torch.
- If the net has many large holes, replace it. A net with holes does not protect the guest.
The bathroom and toilet
The Third Schedule allows the bathroom and toilet to be shared, but they must be clean. The ASEAN standard adds: at least one bathroom and toilet for guests inside the room or house; locks on toilet and bathroom doors; disinfectant in toilets; soap, a towel and toilet tissue provided; and clean water at all times.
If the bathroom is shared with the family (course method):
- Clean it every morning after the family has used it and before the guest's turn, and again in the evening.
- Agree times: for example, the family uses it first from 5:30 to 6:30, then it is cleaned, then it is the guest's.
- Family toothbrushes, sponges and towels go in a closed basket, not on the sink.
- Never leave dirty clothes, nappies or soaking buckets in the bathroom.
If you have a pit latrine or a bucket shower (course method):
- A latrine must have a door that locks from inside, a lid on the hole, a clean floor, a light or a torch on a hook, tissue and a handwashing point with soap and water just outside.
- A bucket shower needs a clean bucket and cup kept only for guests, a non-slip floor (a rubber mat or rough concrete), a hook for clothes and towel, and a door or curtain that closes fully.
- Tell the guest honestly when they book that you have a latrine or bucket shower. Some guests love it; some will not come. Honesty prevents complaints.
Water. Clean water at all times is an ASEAN requirement. If your water supply is not constant, store water in covered drums or a polytank, and keep one drum of washing water only for the guest. Drinking water is covered in Unit 4.
Room-by-room checklists (course method)
Built from the Third Schedule and Form D, with the ASEAN and South African extras. Tick each item. Any empty box must be fixed before the guest arrives.
Bedroom: 20 items
| No. | Item | ✓ |
|---|---|---|
| 1 | Bed with a clean mattress (and protector), pillows, blanket, cover sheet, clean linen | |
| 2 | Mosquito net with no holes, or window screens with no holes | |
| 3 | Window or fan that moves air; room smells fresh | |
| 4 | Bedside table or cupboard for each guest | |
| 5 | Writing desk with a chair and a working lamp | |
| 6 | Armchair with a side table for each guest | |
| 7 | Full-length mirror, firmly fixed, not cracked | |
| 8 | Wardrobe with a door and at least 4 hangers | |
| 9 | Blinds or curtains that cover each window fully | |
| 10 | Bedside lamp or a light switch reachable from the bed | |
| 11 | Door with a secure lock; two keys tested | |
| 12 | Rug beside the bed if the floor is hard | |
| 13 | Working socket for phone charging | |
| 14 | Torch or solar lamp, charged | |
| 15 | Emergency card on the door (Unit 6) | |
| 16 | House-rules card on the desk (Unit 3) | |
| 17 | Bin with a lid, empty and lined | |
| 18 | Safe drinking water and a clean glass | |
| 19 | Clean towel set (bath towel and hand towel) | |
| 20 | No dust, cobwebs, insects, family belongings or bad smells |
Bathroom and toilet: 12 items
| No. | Item | ✓ |
|---|---|---|
| 1 | Toilet clean inside and out, including under the rim and the seat | |
| 2 | Toilet flushes, or a full bucket of water and a scoop is ready | |
| 3 | Disinfectant used today; toilet brush clean and in its holder | |
| 4 | Toilet tissue: a full roll plus a spare | |
| 5 | Soap at the sink or handwashing point | |
| 6 | Shower or bucket area clean, with no slime or hair | |
| 7 | Floor dry or with a non-slip mat | |
| 8 | Door locks from inside | |
| 9 | Hook for towel and clothes | |
| 10 | Light works, or a torch is on a hook | |
| 11 | Covered bin for sanitary items | |
| 12 | Water available now, and stored water covered |
Corridor, compound and the way to the toilet: 8 items
| No. | Item | ✓ |
|---|---|---|
| 1 | Path from the bedroom to the toilet is clear, with no steps hidden in the dark | |
| 2 | Night light or switch on the path | |
| 3 | Security lighting outside (Form D) | |
| 4 | Burglar proofing on ground-floor windows (Form D) | |
| 5 | Gate and outside doors lock; guest knows how to open them | |
| 6 | No open drains, holes or loose slabs where a guest could fall | |
| 7 | Compound swept; rubbish in a covered bin | |
| 8 | Mosquito breeding check done this week |
Common mistakes and fixes
| Mistake | Fix |
|---|---|
| Only one set of linen, so the bed waits for washing | Buy at least 3 sets per bed (Unit 5) |
| Candle left for power cuts | Use a rechargeable torch or solar lamp; candles cause fires |
| Mirror propped against the wall | Fix it firmly; a falling mirror cuts |
| Guest room used as a store again after the guest leaves | Keep it a guest room; store family things elsewhere |
| Shared bathroom cleaned only once a week | Clean every day; morning and evening when shared |
| Net hung but too short to tuck in | Buy the right size; tuck it under the mattress all round |
Set up the guest room to Form D
Work in pairs in a real bedroom.
- Empty, repair and clean the room using the 11 set-up steps.
- Furnish it with every Form D item you can. List any item you do not have and its likely cost.
- Hang the net and make the bed.
- Prepare the bathroom and toilet with the 12-item checklist.
- Your partner, playing an inspector, uses all three checklists and marks every item.
- Fix every fault. The partner checks again and signs.
Walk in as the guest
- Leave the house. Come back to the gate with a bag, as a guest would.
- Walk the path to the room. Note anything you trip on, smell or cannot see.
- Open the room. Sit on the bed. Lie down and look up: are there cobwebs or stains?
- Open the wardrobe and count the hangers. Switch every light. Lock and unlock the door.
- Walk to the toilet as if at night, with the main lights off and only the night light on.
- Write five things a guest would notice. Fix them.
Mosquito net repair
- Take a net with holes (the trainer provides one).
- Mark and count the holes.
- Sew the small holes and patch one large hole as shown above.
- Hang it over a bed and check it from inside with a torch.
- The trainer checks that no hole bigger than a mosquito remains.
Exercise: what does one guest room cost to set up?
Setting up one room (example prices)
Auntie Esi has a bed and a mattress already. She buys (all prices are examples): a mosquito net GH¢120; two sets of bedding at GH¢250 each; two pillows at GH¢60 each; four towels at GH¢45 each; a bedside lamp GH¢80; a desk lamp GH¢70; a mirror GH¢150; six hangers at GH¢5 each; a rechargeable torch GH¢60; a bin with a lid GH¢40; blinds GH¢200; a door lock GH¢120; a rug GH¢90; a first aid kit GH¢150.
- What is the total cost?
- She decides to put GH¢40 from every guest night into a "room fund" to pay back the set-up (example). How many guest nights will it take to pay back?
- In Unit 5 you will learn she needs a third set of bedding. How much more will that cost, and how many more guest nights at GH¢40?
My room list
Use the 20-item bedroom checklist in your own home. Write which items you have, which you need, and a price for each missing item from a real shop or carpenter near you. Bring the list to the next class.
Check yourself
- What is Form D, and who fills it in?
- Name five mandatory guest-room items on Form D.
- The family shares its bathroom with the guest. What must you do?
Unit 3 · Welcoming the guest and the house-rules talk
The first ten minutes at your gate tell the guest whether they chose well. Make them sure.
Competency standard
| Learning outcome | Performance criteria — the trainee… |
|---|---|
| 3.1 Prepare for arrival | confirms the booking, sends clear directions and checks the room before the guest arrives |
| 3.2 Welcome the guest | welcomes the guest at the gate, helps with luggage and shows the room, bathroom, water and exits |
| 3.3 Give the house-rules talk | explains the house rules clearly and kindly and gives the guest a house-rules card |
| 3.4 Keep the guest register | records the details the law asks for, writes ID details without copying the Ghana Card, and keeps the register safe |
| 3.5 Respect privacy | knocks and waits, never enters the guest room uninvited, and keeps the guest's details private |
Range. Day and late-night arrivals; one or two guests; a Ghanaian and a foreign guest. Evidence. Observed welcome role-play with a scored sheet; house-rules card; completed practice register page; oral questions.
Before the guest arrives
One or two days before (course method):
- Confirm the booking by phone or WhatsApp: the date, the arrival time, the number of guests, the number of nights.
- Check the number of guests against your beds. Each guest has the room to themselves and does not share a bed with another guest. If two friends come, you need two beds. Whether a married couple may share a double bed under this rule is not verified: ask GTA before you accept couples.
- Ask about food: allergies, foods they do not eat, and what kind of breakfast they like (Unit 4).
- Send directions: your Ghana Post digital address, a map pin, two landmarks ("the blue church", "the big neem tree"), and your phone number.
- Agree who meets them, and where, if the house is hard to find.
On the day (course method):
- Check the room and bathroom with the Unit 2 checklists.
- Put fresh drinking water and a clean glass in the room.
- Remind the family: a guest arrives today, at what time, and the children's rules.
- Keep the register, a pen and the house-rules card ready by the door.
- Prepare a welcome drink: cold water, or a safe local drink if the guest wants it.
- Make sure someone is at home at the agreed time. Free entrance and exit is a rule, and it starts at arrival.
Welcome at the gate
The order (course method): greet → help with bags → offer water → sit and breathe → show the room → show the bathroom and toilet → show water, light and exits → house-rules talk → register → first meal or rest.
Model script: welcome at the gate. Say it slowly, with a smile. Change the words in brackets.
"Akwaaba! You are welcome to our home. You must be [Anna]. I am [Esi], and this is my husband [Kwame]. How was the journey? [listen]
Let me help you. I will take the small bag; if you are happy, [my son Kojo] will carry the big one. Is there anything fragile in it? [wait]
Please come and sit here in the shade for a minute. Here is cold water: it is safe to drink, from a sealed bottle. [pause while the guest drinks]
When you are ready, I will show you your room and the bathroom, and then I will tell you how our house works. It takes about ten minutes. After that you can rest, or eat if you are hungry. Is that all right?"
Why it works. In one minute the guest knows your names, that their bags are safe, that the water is safe, and what happens next. Nobody likes to arrive and not know what to do.
Tips (course method):
- Shake hands with the right hand if the guest offers. Some guests prefer not to touch; follow their lead.
- Never take a bag out of the guest's sight before they have agreed.
- If the guest is tired, keep it short: show the room, the toilet, the water and the exit, and do the rest after they rest.
Showing the room and the house
Walk the guest through in this order, and let them do things themselves (course method):
- The room. Give them the key. Let them lock and unlock the door once. Show the light switch, the bedside lamp, the fan, the socket, the torch and the net.
- The bathroom and toilet. Show how the flush works, or the bucket and scoop. Show the light and the lock. Say which times the bathroom is theirs if it is shared.
- Water. Show where to get safe drinking water and where washing water is.
- Exits. Show the way out of the house and the gate, how they open, and where the key is kept at night. Show the emergency card on the door (Unit 6).
- Shared spaces. Show where they can sit, eat and charge a phone. Say which rooms are family-only.
The house-rules talk
House rules protect the guest, the family and the neighbours. Give them every time, in a friendly voice, and give the card as well. People forget what they hear.
Model script: the house-rules talk. About three minutes. Sit together. Hold the card so the guest can see it.
"Here is a small card with our house rules. Let me go through it with you, and please ask anything.
Breakfast is every morning between [7 and 9]. Tell me the night before if you need it earlier. Lunch and dinner we can cook for you if you tell us by [10 in the morning]; the prices are on the card.
Your room is yours alone while you stay. Nobody in the family will come in unless you ask us. We clean the room every day; I will ask you each morning what time suits you.
Keys. This is your room key, and this is the gate key. Please lock your room when you go out. If you lose a key, just tell me.
Quiet hours are from [10 at night] to [6 in the morning], because the children sleep and our neighbours are close.
Visitors. You are welcome to meet friends in the sitting room in the daytime. For everyone's safety, visitors do not go into the bedrooms and do not stay the night.
Shoes. In our house we take off outside shoes at the door. There are slippers here for you.
Water and light. Sometimes the water or the light goes off. The torch is by your bed, and there is always stored water in the blue drum for washing. Drinking water is in the kitchen; please do not drink from the tap.
Smoking is only outside, in the back yard, never in the room. Alcohol is fine in moderation in the sitting room; please no drunkenness, for the children's sake.
Photos. You are welcome to take photos of the house. Please ask before you photograph the children or any family member, and before you post anything online.
At night, if you need us, knock on this door or call this number: [024 000 0000 (example)]. In any emergency the number in Ghana is 112. It is on the card on your door.
When you go out, tell us roughly when you will be back, just so we do not worry. If you will be very late, send a message.
Is there anything you would like to ask, or anything we should know to make your stay easy?"
Then stop and listen. The last question often brings out an allergy, a health need, a fear of dogs or a late flight.
The house-rules card (course method)
Keep it to one side of a page. Write it in English and add a welcome line in your local language. Put one on the desk and one by the door.
| Section | What to write |
|---|---|
| Welcome line | "Akwaaba! Welcome to the [Mensah] family home." Add your local welcome word |
| Meal times | Breakfast times; lunch and dinner by arrangement, with prices |
| Keys and gate | When the gate is locked; how to get in late |
| Quiet hours | For example 10 pm to 6 am |
| Visitors | Sitting room only, daytime; no overnight visitors |
| Smoking and alcohol | Where allowed and not allowed |
| Water and power cuts | Where the torch and stored water are; drinking water only from the kitchen |
| Photos | Ask before photographing family members, especially children |
| Contact | Host phone numbers; emergency 112 |
| Check-out | Check-out time; please return keys |
The guest register
L.I. 2239 says the operator must keep a register on the premises. Form D lists the lodger's register as a mandatory document that inspectors check. The register records, for each guest:
| Field | Notes |
|---|---|
| Name | As on the ID |
| Gender | |
| Occupation | |
| Date and place of birth | |
| Particulars of a Government-issued ID | Type and number. For non-residents: passport number, place and date of issue |
| Nationality | |
| Country and address of residence | |
| Number travelling together | |
| Port of arrival and next destination outside Ghana | Non-residents |
| Mode of payment | Cash, mobile money, bank |
| Purpose of visit | Non-residents |
| Mode of travel | Car, bus, trotro, flight |
| Date and time of check-in | |
| Room number | Give your guest room a number or a name |
| Departure time | Fill in at check-out |
Each guest also completes a registration card, which the operator submits to GTA. Ask GTA how and how often to submit the cards.
Never photocopy, scan or photograph a Ghana Card. Under the National Identity Register (Amendment) Regulations, 2026 (L.I. 2523), in force from 9 June 2026, organisations must not request, photocopy, scan or keep copies of the Ghana Card to check identity, except where the law permits; checking is now done by real-time biometric verification through the National Identification Authority (NIA). The Interior Ministry set 2 November 2026 as the deadline to stop Ghana Card photocopying, with fines and other sanctions for organisations that break the rule.
Course rule: write the ID type and number in the register, as L.I. 2239 asks. Do not copy the card. For a foreign guest, write the passport details L.I. 2239 lists. Foreign visitors staying less than 90 days are reported not to need a Ghana Card.
Not verified. How a small host can verify a Ghana Card under L.I. 2523 without an NIA device, and whether GTA will change its register rules, were not found. Ask GTA and NIA (idverification@nia.gov.gh, the contact NIA published).
Model script: explaining the register. "Before you settle in, may I fill our guest register with you? The Tourism Authority asks every licensed home to keep one, for your safety and ours. I need your name, your ID type and number, and a few travel details. I only write the number down; I will not copy or photograph your card. The book stays locked in my room, and only my husband and I see it."
If the guest asks "Why do you need my passport number?": "It is the law for licensed accommodation in Ghana, and it helps the police or the embassy if anything ever goes wrong. I write the number only, and nobody else sees the book."
Keep the register safe (course method): in a locked drawer or box; never on the sitting-room table; never photograph pages and send them on WhatsApp. The Data Protection Commission says all data controllers must register with it and follow its principles, including data security safeguards. Whether a single family home stay must register was not verified; Level 2 covers data protection in more detail.
Privacy: knock and wait
The guest has the room to themselves. Course rules:
- Never enter the guest room uninvited, even to clean, even when the guest is out, unless you agreed it that morning.
- Knock, say your name, and wait for an answer.
- If there is no answer and you agreed to clean, knock again, wait, then open the door a little and say "Housekeeping, it is Esi" before you enter.
- Leave the door open while you clean.
- Never open the guest's bags, read their papers or move their money.
- Children never go into the guest room.
Model script: at the door. [knock, knock] "Good morning, it is Esi. [wait] Sorry to disturb you. Is now a good time to clean your room, or would you prefer after lunch?"
The first evening
- Ask, once, if everything is fine with the room.
- Agree tomorrow's breakfast time.
- Tell them about tomorrow: market day, a church service, a funeral nearby, a festival, anything that brings noise or road closures.
- Leave them alone if they want rest. A good host is near, but not always present.
What can go wrong
| Problem | What to do |
|---|---|
| The guest arrives very late at night | Keep the phone on. Meet them at the gate with a torch. Do the short welcome only: room, toilet, water, exit. Give the house-rules talk and register at breakfast. |
| The guest arrives with an extra person who was not booked | Each guest needs their own bed and must not share a bed with another guest. Offer a second room if you have one, at the agreed price. If not, say politely that you cannot take them, and help them phone a licensed guest house nearby. |
| The guest will not give ID details | Explain kindly that the law asks for them (script above). If they still refuse, you cannot register them; call your GTA office for advice. Do not accept them unregistered. |
| The guest arrives ill | Ask what they need. If it is serious, call 112. See Unit 6. |
| No water or no light on arrival | Say so honestly at once. Show the stored water and the torch. Say when you expect it back. |
| The guest wants a different room | If you have one, show it. If not, ask what the problem is and fix what you can. |
| A family member is unfriendly to the guest | Speak to the family member privately, never in front of the guest. Go back to the household agreement. |
Common mistakes and fixes
| Mistake | Fix |
|---|---|
| Talking at the gate for 20 minutes while the guest stands with bags | Bags in, sit, water, then talk |
| Forgetting the house rules, then complaining when they are broken | Give the talk and the card every time |
| Photocopying or photographing a Ghana Card | Never. Write the type and number only |
| Leaving the register on the table | Lock it away |
| Walking into the room "just to check" | Knock and wait; agree cleaning times |
Full welcome role-play
Work in groups of three: host, guest, observer. Use a real gate and room if you can.
- The guest receives a secret card from the trainer (for example: "tired after a 10-hour journey", "vegetarian", "arrives with an unbooked friend", "foreign student, first time in Ghana").
- The host welcomes the guest at the gate using the model script, in their own words.
- The host shows the room, bathroom, water and exits, gives the house-rules talk with the card, and fills one register page.
- The observer scores the host on the 10-point sheet below.
- Swap roles until everyone has been host once.
Observer sheet: welcome (course method), 1 point each:
- Greeted with a smile, said own name and family names
- Helped with bags only after asking
- Offered safe water and a seat before any talk
- Gave the room key and let the guest try the lock
- Showed the toilet and bathroom, light and lock
- Showed exits, gate and the emergency card
- Gave the house-rules talk clearly and kindly, with the card
- Filled the register with ID type and number only; did not copy the ID
- Asked "anything we should know?" and listened
- Handled the secret card problem calmly and correctly
Write your house-rules card
- Use the house-rules card table above.
- Write your own card for your home, on one side of a page.
- Add your local welcome word and one sentence in your local language.
- Ask a classmate to read it as a guest. Is anything unclear or unfriendly? Change it.
- Make two clean copies: one for the desk and one for the door.
Practice register
Draw a guest register page in your logbook with all 15 fields. Fill it for two practice guests (a Ghanaian student and a foreign volunteer), using made-up details. Next to the ID field, write in your own words why you do not copy the card.
Check yourself
- Give five things the guest register must record under L.I. 2239.
- What must you never do with a guest's Ghana Card, and why?
- A guest arrives at midnight. What do you do at the gate, and what do you leave until morning?
Unit 4 · Breakfast and simple meals, served safely
Breakfast is not a favour in a home stay. It is part of what the guest paid for, every single morning.
Competency standard
| Learning outcome | Performance criteria — the trainee… |
|---|---|
| 4.1 Plan breakfast | plans a 7-day breakfast menu with Ghanaian and international choices |
| 4.2 Ask about diets | asks about allergies and diets at booking and at welcome, and records the answers |
| 4.3 Cook and serve safely | cooks and serves breakfast following the Five Keys to Safer Food, with safe water and clean, unchipped dishes |
| 4.4 Store food safely | keeps cold food below 5°C and hot food above 60°C, and logs fridge or cool-box temperatures |
| 4.5 Know the food rules | explains when a Food Hygiene Permit may be needed and offers other meals by arrangement |
| 4.6 Cost a meal | works out the cost of breakfast and the price of a dinner |
Range. Breakfast for one to four guests; one dinner by arrangement; a home kitchen with gas or charcoal. Evidence. Observed breakfast cooked and served; 7-day menu; temperature log; menu card; costing.
Breakfast is compulsory
- The Third Schedule says basic breakfast is provided in a home stay.
- The home stay application form says "Breakfast is compulsory" and asks what type: Ghanaian, international or as required.
- Meals other than breakfast are by arrangement. That means lunch and dinner are agreed with the guest and usually paid for separately.
For cooking skills (knife work, frying, baking, stews), use Catering, Pastry and Street Food. This unit is about what a host serves, when, and how safely.
Ask first: diets and allergies
Ask at booking and again at the welcome. Write the answers in the register notes or the kitchen book.
Model script: asking about food without embarrassing the guest. "So that breakfast is right for you, may I ask a few quick questions? Is there any food you are allergic to, even a little, like groundnuts, eggs, milk, fish or wheat? Is there anything you do not eat, for religion, health or just taste? Do you prefer a Ghanaian breakfast, like porridge and bread, or something like eggs and toast, or a mix? And do you take tea, coffee or Milo?"
Then repeat it back: "So: no groundnuts at all, you like eggs and toast, and tea with milk. I will make sure of that."
| Guest says | What it means for you (course method) |
|---|---|
| "I am allergic to groundnuts" | No groundnut paste, groundnut oil or roasted groundnuts in anything; clean pots and spoons separately; check labels on bread and spreads |
| "I am vegetarian" | No meat or fish; ask if eggs and milk are fine |
| "I am vegan" | No meat, fish, eggs, milk, butter or honey |
| "I do not eat pork" | No pork, and no pork fat in cooking; ask if it is for religion |
| "I am diabetic" | Less sugar; offer unsweetened porridge with sugar on the side; serve fruit, eggs, wholemeal bread |
| "I cannot eat wheat" (gluten) | No ordinary bread; offer boiled yam, plantain, rice porridge, eggs |
More diets and a full allergy system are in Level 2.
Model script: a food you will not serve. "I'm sorry, we do not serve bushmeat to our guests. I can cook you a very good light soup with chicken or fish instead, the way my mother makes it."
A 7-day breakfast menu (example)
Offer the Ghanaian and the international choice each day, or a mix. Always serve safe drinking water, a hot drink and fruit.
| Day | Ghanaian choice | International choice |
|---|---|---|
| Monday | Hausa koko with koose and bread | Toast, fried egg, sliced tomato, fruit |
| Tuesday | Tom Brown with milk, bread and boiled egg | Oats with milk, toast and jam, banana |
| Wednesday | Rice water (rice porridge) with milk, bread and omelette | Pancakes with honey, fruit |
| Thursday | Boiled yam with egg stew | Scrambled eggs on toast, avocado |
| Friday | Kooko (corn porridge) with bread and roasted groundnuts (only if no allergy) | Toast, boiled eggs, pawpaw |
| Saturday | Boiled ripe plantain with avocado and egg | Omelette with onion and tomato, toast |
| Sunday | Tea bread with butter, egg, pineapple and watermelon | Same as Ghanaian choice, with cereal |
Hot drinks every day: tea, coffee or Milo, with milk and sugar on the side.
Tips (course method):
- A home stay breakfast is basic but generous. Two good things done well beat six rushed ones.
- Use local fruit in season: pawpaw, pineapple, orange, watermelon, banana, mango.
- Warm food comes to the table hot; fruit comes cut just before serving, and covered.
The Five Keys to Safer Food at home
The World Health Organization's Five Keys to Safer Food are: keep clean; separate raw and cooked; cook thoroughly; keep food at safe temperatures; use safe water and raw materials. Here they are with the numbers a host needs:
| Key | What to do at home |
|---|---|
| 1. Keep clean | Wash hands before and during cooking and after using the toilet. Clean and sanitise surfaces. Keep insects and animals out of the kitchen. |
| 2. Separate raw and cooked | Keep raw meat, chicken and fish away from other food. Use separate knives and boards for raw meat. |
| 3. Cook thoroughly | Bring soups and stews to the boil so they reach 70°C. Chicken juices must run clear, not pink. Reheat food until it is very hot all through. |
| 4. Keep food at safe temperatures | Do not leave cooked food at room temperature for more than 2 hours. Refrigerate quickly, preferably below 5°C. Keep hot food above 60°C before serving. Do not thaw frozen food at room temperature. |
| 5. Safe water and raw materials | Use safe water or treat it. Wash fruit and vegetables that are eaten raw. Do not use food past its expiry date. |
The ASEAN Homestay Standard adds three points every host can use: serve only safe drinking water, use no chipped plates or cups, and keep served food covered.
Safe drinking water (course method)
- Serve water from a sealed bottle or sachet, opened in front of the guest, or water you have boiled and cooled in a clean covered container.
- Never serve tap or well water to drink unless it has been treated.
- Ice only from safe water.
- Wash the guest's glass and flask every day with soap and safe water.
- Tell the guest clearly which water is for drinking (it is in the house-rules talk).
Breakfast: step by step (course method)
The night before
- Check tomorrow's breakfast time and the guest's diet notes.
- Check that you have gas or charcoal, eggs, bread, milk, fruit, drinks and water.
- Soak or prepare anything that needs it (for example, mix the koko or Tom Brown).
The morning
- Wash hands with soap and water. Tie back hair. Put on a clean apron.
- Wipe the counter and table with clean water and soap, then a clean cloth.
- Check the fridge or cool-box thermometer and write the reading in the log.
- Wash fruit with safe water. Cut it on a clean board kept for fruit, not the raw-meat board.
- Cook hot items: porridge to a good boil while stirring; eggs until the white and yolk are firm (course method for guests).
- Lay the table: clean cloth or mat, unchipped plate, cup and saucer, cutlery, napkin, salt and pepper, sugar and milk, a jug or sealed bottle of water and a glass.
- Serve hot food hot, at once. Cover fruit and bread until the guest sits.
- Stay nearby but not over the guest. Refill drinks.
- Clear the table when the guest has finished. Leftover cooked food the guest touched is thrown away. Cool and refrigerate untouched cooked food within 2 hours.
- Wash up with hot soapy water; rinse with safe water; dry on a rack.
Model script: breakfast. "Good morning, [Anna]! Did you sleep well? [listen] Please sit. Today we have Tom Brown with milk, bread and a boiled egg, or I can do you an omelette with toast. And there is fresh pineapple. Tea or coffee? [serve] Here is your water, from a sealed bottle. [later] Can I bring you anything else? What are your plans for today? Will you be back for dinner, or shall I not cook for you tonight?"
That last question is important: it tells you whether to cook dinner, what time to expect the guest, and when to clean the room.
Keeping food cold: fridge, cool box and the temperature log
Cold food should be kept below 5°C. A cheap fridge thermometer tells you if your fridge is working, especially after a power cut.
Temperature log (course method). Check twice a day, morning and evening. Write the time, the reading and what you did.
| Date | Time | Fridge or cool box °C | OK (below 5°C)? | Action if not OK | Initials |
|---|---|---|---|---|---|
During a power cut: keep the fridge door closed. If the power is off for many hours, move milk, eggs, meat and cooked food to a cool box with ice. If the thermometer has been above 5°C for a long time and you do not know how long, throw away cooked food, milk and meat. "When in doubt, throw it out" (course method).
Lunch and dinner by arrangement
Other meals are by arrangement. Make a menu card with 4 to 6 dishes you cook very well, and a price for each. Ask the guest at breakfast. Buy fresh food the same day.
| Dish (example) | Price per plate (example) |
|---|---|
| Jollof rice with chicken and salad | GH¢90 |
| Light soup with fish and fufu or rice balls | GH¢80 |
| Red red (beans stew) with fried ripe plantain | GH¢60 |
| Kontomire stew with boiled yam and egg | GH¢60 |
| Vegetable stew with rice (vegetarian) | GH¢55 |
All prices are examples. Your prices come from your own costing (exercise below).
Do you need a Food Hygiene Permit?
- The Food and Drugs Authority (FDA) licenses food service establishments: any place where food is prepared, packaged, served, stored, distributed or sold to the consumer, including hotels, restaurants, cafés, snack bars and others; the list is "not limited to" these.
- To apply you need, among other things: the FDA application form, a business registration certificate, a floor plan, the fee, and a health or food handler's test certificate (for tuberculosis, hepatitis A, typhoid and other communicable diseases) for each worker who prepares or serves food.
- The Food Hygiene Permit lasts one year; renew three months before it ends with proof of food-handler training; it must be displayed.
- FDA said food service places without a valid permit would be closed from 1 February 2026. In February 2026, Graphic reported 16 closures in Greater Accra, including a beach resort.
- Local assemblies issue food-handler health certificates, reported to be yearly.
Not verified. Whether a family home stay that serves only the compulsory breakfast needs an FDA Food Hygiene Permit was not found. Course advice: if you sell lunches and dinners to guests, or sell food to people who are not staying, expect to need the permit. Phone or visit the FDA regional office and ask, and get a food handler's health certificate for everyone in the house who cooks for guests.
What can go wrong
| Problem | What to do |
|---|---|
| The guest has a stomach upset | Ask what they ate outside too. Give safe water. If they have blood in the stool, high fever, cannot keep water down, or a child or older guest is ill, go to a clinic or call 112. Check your Five Keys routine honestly. |
| The guest shows signs of an allergic reaction (swelling of lips or face, difficulty breathing) | Call 112 at once. If they carry their own medicine (such as an adrenaline pen), help them use it. First aid course: First Aid Community Helper. |
| The gas finishes in the middle of breakfast | Keep a spare cylinder or charcoal ready; serve the cold items first with an honest apology. |
| Power cut overnight; fridge warm | Check the thermometer; follow "when in doubt, throw it out"; buy fresh. |
| The guest does not eat what you cooked | Do not take offence. Ask kindly what they would like tomorrow. |
| The guest wants breakfast at 5 am for an early bus | Agree it the night before. Prepare a covered breakfast box: bread, boiled eggs, fruit, sealed water. |
| A family child eats the guest's breakfast | Cook guest food separately; serve it straight to the table. |
Cook and serve breakfast
Work in groups of three: cook, server, guest. Each group gets a guest card with a diet (for example, "no pork, likes Ghanaian food" or "allergic to groundnuts").
- Read the guest card. Plan the breakfast from the 7-day menu.
- Follow the 10 morning steps. The trainer watches the Five Keys.
- Lay the table and serve, using the breakfast script.
- The guest scores: hot food hot? fruit fresh and covered? water sealed? plate unchipped? host friendly?
- Clear and wash up. Throw away food the guest touched.
- Swap roles.
Five Keys checklist for the trainer (course method):
- Washed hands before starting and after touching raw egg or meat
- Wiped and sanitised the surface
- Used a separate board for fruit
- Cooked eggs and porridge thoroughly
- Served hot food straight away; covered cold food
- Used sealed or boiled safe water
- No chipped dishes
- Cleared and stored or threw away food correctly
One-week temperature log
- Put a thermometer in your fridge or cool box at home.
- Read it morning and evening for 7 days. Write each reading in the log.
- Mark any reading at 5°C or above. Write what you think caused it (power cut, door left open, too full).
- Bring the log to class and compare with others.
Make your menu card
- Choose 4 to 6 lunch and dinner dishes you cook very well.
- Cost each one using the exercise below as a model.
- Write a clean menu card with prices and the words "Please order by 10 am".
- Add a line: "Please tell us about any allergy."
Exercise: what does breakfast cost, and what should dinner cost?
Breakfast for two guests and a dinner by arrangement (example prices)
Breakfast for 2 guests: 4 eggs at GH¢3 each; bread GH¢15; tea, coffee, milk and sugar GH¢10; fruit GH¢12; margarine and jam GH¢6; gas used GH¢5.
- What does breakfast cost for 2 guests?
- What does it cost per guest?
Dinner of jollof with chicken for 2 guests: rice GH¢18; chicken GH¢60; tomatoes, onions, oil and spices GH¢25; vegetables for salad GH¢10; gas GH¢8. 3. What does dinner cost for 2 guests, and per plate? 4. You add 50% to the cost per plate to pay for your time and a small profit. What is the price per plate? Round it to a sensible price.
My breakfast week
Write your own 7-day breakfast menu with a Ghanaian and an international choice each day, using food you can buy near you. Cost one day's breakfast for one guest with real local prices. Write where you bought or checked each price.
Check yourself
- What does L.I. 2239 say about breakfast and other meals in a home stay?
- Give the Five Keys to Safer Food.
- What are the safe temperatures for cold food and for hot food waiting to be served, and the longest time cooked food may sit at room temperature?
Unit 5 · The daily and weekly routine: cleaning, laundry and looking after guests
Guests rarely praise a clean room. They always remember a dirty one. A routine makes clean the normal.
Competency standard
| Learning outcome | Performance criteria — the trainee… |
|---|---|
| 5.1 Follow a daily timetable | runs a host's day from early water and kitchen work to the evening check, and signs it off |
| 5.2 Clean daily with permission | asks the guest's permission, then cleans the room and bathroom every day |
| 5.3 Manage linen | changes linen for each new guest and at least every other day, keeps a linen log and enough sets |
| 5.4 Deep clean weekly | carries out the weekly deep-clean list |
| 5.5 Check out and turn around | checks a guest out, asks for a review, handles lost property and turns the room around for the next guest |
| 5.6 Care without crowding | checks on the guest each day and respects their privacy |
Range. One or two guest rooms; stays of one night to two weeks. Evidence. 3-day live-in simulation sign-off sheet; linen log; observed turnaround; observed goodbye; oral questions.
What the law asks every day
- The premises and bedrooms are cleaned daily.
- Bed linen is changed for each new guest and at least every other day for a guest who is staying.
- More frequent linen changes, and meals other than breakfast, are by arrangement.
The full professional cleaning sequence for a guest room (top to bottom, dry to wet, the bed, the bathroom) is in Hospitality Services Level 1, Unit 3. Washing, drying and ironing linen is in Laundry and Cleaning Services. This unit fits those skills into a family day.
The host's daily timetable (course method)
Change the times to suit your home and your guest. Agree with the family who does each job (the household agreement, Unit 1).
| Time | Job | Who |
|---|---|---|
| 5:30 – 6:30 | Fetch or check water; fill the guest's washing drum; sweep the compound; clean the shared bathroom after the family's turn | |
| 6:30 – 7:00 | Kitchen: wash hands, wipe surfaces, check the fridge thermometer, prepare breakfast | |
| 7:00 – 9:00 | Serve breakfast; ask the guest's plans; ask when to clean the room | |
| 9:00 – 11:00 | Clean the guest room and bathroom (with permission); change linen if due; empty bins | |
| 10:00 | Take lunch or dinner orders by arrangement; go to market if needed | |
| 11:00 – 13:00 | Laundry: wash, dry, iron and store guest linen | |
| 13:00 – 16:00 | Rest; family work; shopping; prepare dinner if ordered | |
| 16:00 | Afternoon check: bathroom clean? drinking water in the room? torch charged? | |
| 18:00 – 20:00 | Serve dinner if ordered; evening "How was your day?"; agree tomorrow's breakfast time | |
| 21:30 | Lock the gate; check security lights; confirm the guest is in or has a gate key | |
| 22:00 | Quiet hours begin |
Cleaning the guest room each day (course method)
- Ask first. At breakfast: "May I clean your room this morning, or would you prefer after lunch?"
- Knock and wait (Unit 3). Leave the door open while you work.
- Air the room. Open the window or blinds.
- Bin and bottles. Empty the bin; take away empty bottles. Never throw away a paper you are not sure about: leave it on the desk.
- The bed. If linen is due, change it. If not, straighten the sheets, shake the pillows and tidy the net.
- Dust the bedside table, desk, chair, mirror and window sill with a damp cloth.
- Sweep and mop the floor; shake the rug outside.
- Water and glass. Take the used glass to the kitchen; bring a clean glass and fresh sealed or boiled water.
- Bathroom. Clean the toilet, sink and shower with the Unit 2 checklist; refill tissue and soap; hang a fresh towel if due.
- Do not touch the guest's bags, clothes, money, papers or laptop. Fold nothing. Move nothing except to clean under it, then put it back exactly.
- Final look from the door: bed, floor, bin, water, torch, lock.
- Lock the room if the guest is out, and tell them it was cleaned.
Model script: asking to clean. "Good morning! May I clean your room now, or would you prefer after lunch? And today is a fresh-sheets day, so I will change your bed as well, if that is fine."
Model script: the guest says "No need to clean today". "Of course. I will just leave fresh water and empty the bin at the door, if that is all right. Tomorrow I will ask again."
The linen rule and the linen log
The rule: fresh linen for each new guest; then at least every other day. Towels: change every other day too, or when the guest asks (course method).
Keep guest linen separate from family linen. Mark it (a small stitched letter or colour on the corner) so it never ends up on a family bed.
Linen log (course method). Write every change. An inspector, or an unhappy guest, may ask.
| Date | Room | Guest | Linen changed? (new guest / every-other-day / by request) | Towels changed? | Initials |
|---|---|---|---|---|---|
Simple laundry steps for guest linen (course method). Full methods are in Laundry and Cleaning Services.
- Strip the bed carefully; check for anything left in the sheets (earrings, phones).
- Wash guest linen separately from family clothes, in hot soapy water if you can.
- Rinse well with clean water.
- Dry in full sun, off the ground, away from dust and animals.
- Iron (ironing also helps kill germs and makes the bed look crisp).
- Store folded, as complete sets, in a clean closed cupboard or a clean covered box.
- Never put a damp or smelly sheet on a guest bed.
Guest laundry (washing the guest's own clothes) is a service you may offer by arrangement, with a price per bag or per piece. Agree it before you wash; never wash underwear unless asked; return clothes folded, counted and dry.
The weekly deep clean (course method)
Once a week, and between long stays, do the jobs a daily clean does not reach.
- Turn the mattress or rotate it end to end; air it in the sun if the guest is away
- Wash the mosquito net gently; check for holes
- Wash pillow protectors and the mattress protector
- Wipe fan blades, light shades and the top of the wardrobe
- Wash louvres and window frames; wash the blinds or curtains every month
- Clean under the bed and behind the furniture
- Scrub bathroom tiles, the floor drain and the toilet base
- Clean the inside of the bin
- Mosquito breeding check of the compound (Unit 2)
- Test the smoke alarm, check the extinguisher and first aid kit (Unit 6)
- Check the stock: tissue, soap, bulbs, torch batteries, disinfectant, linen sets
Caring without crowding
A good host is near, but not always present. Guests in a home stay want to share family life, but they also want rest and privacy.
- Each morning: "Did you sleep well? What are your plans?"
- Each evening: "How was your day? Do you need anything for tomorrow?"
- In between: be easy to find, but do not follow the guest around, sit in their doorway or ask personal questions.
- Offer, do not push: "We are going to church at 9 if you would like to come," or "My daughter is cooking palm nut soup this afternoon; you are welcome to watch."
- Notice quietly: a guest who stops eating, does not come out of the room all day, or looks worried. Ask gently once: "Are you well? Can I help with anything?"
Check-out and goodbye
The day before: confirm the check-out time and how the guest is travelling. Offer to call a trusted taxi. Prepare the bill if any extras (meals, laundry) are unpaid.
Check-out steps (course method):
- Serve breakfast as usual (or a breakfast box if they leave early).
- Ask the guest to check the room for their things; offer to help.
- Settle any extras. Give a written receipt for every payment.
- Collect the room and gate keys.
- Write the departure time in the register.
- Say goodbye and ask for a review.
- Walk them to the gate or the car.
Model script: saying goodbye and asking for a review. Say it at the gate, unhurried. Change the words in brackets.
"[Anna], it has been a real pleasure having you with us. The children will miss you, especially at breakfast!
Before you go: have you got everything? Passport, phone, charger? [wait] Good.
Was there anything at all we could have done better? Please be honest; it helps us. [listen; thank them; write it down later]
If you were happy with your stay, it would help our small home very much if you could write a few words about us. [Here is our WhatsApp number / You can find us on Google as 'Esi's Family Homestay'.] Just say what was true for you, good or not so good.
Safe journey. Send us a message when you arrive, so we know you are safe. And you are always welcome back. Nante yie!"
The rules for reviews (course method): ask every guest, the same way; ask for an honest review; never offer money, a discount or a gift for a good review; never write reviews for yourself or ask family to; thank everyone who reviews, even when it is critical. Level 2 teaches online listings and how to reply to reviews.
Turning the room around for the next guest (course method)
Your trainer will set a target time for your room. Speed comes with practice; never skip a step to be quick.
- Open windows; strip the bed and the net if needed; take out all used towels.
- Check under the bed, in the wardrobe, drawers and bathroom for anything left (lost property, below).
- Empty the bin; take all rubbish out.
- Clean the room top to bottom, then the bathroom (Unit 2 checklists).
- Make the bed with a complete fresh set (rule: fresh linen for each new guest).
- Hang fresh towels; refill water, tissue and soap; charge the torch.
- Check the net, lights, fan, lock and both keys.
- Put the house-rules card and emergency card back in place.
- Walk in as the guest (Unit 2).
- Write the turnaround in the linen log and mark the room "ready".
Lost property (course method)
- Put found items in a bag with a label: date, room, what it is, where you found it, who found it.
- Write it in the logbook.
- Message the guest the same day: "We found your [charger]. How would you like us to send it?"
- Keep items safely for at least three months (course rule) unless the guest asks you to give them away.
- Never keep, use or give away a guest's item without asking. Money, jewellery and documents go in your locked drawer at once.
What can go wrong
| Problem | What to do |
|---|---|
| The guest keeps the door shut and says "do not clean" for several days | Respect it, but still leave fresh water and take the bin at the door. On the third day, ask kindly: "Are you well? Can we change the sheets today?" The linen rule is every other day. |
| You have not seen the guest all day and they do not answer | Knock and call their name. Phone them. If there is still no answer and you are worried for their safety, open the door with a second family adult present, say who you are, and look. If they are ill, call 112 (Unit 6). |
| Linen is stained or damaged | Do not accuse. Soak and wash; if it is ruined, note it. Damage charges must be in your rules before the stay (Level 2). |
| It rains for two days and no clean linen is dry | This is why you keep 3 sets per bed (exercise below). |
| The guest leaves early and wants money back | Listen; be fair; follow what you agreed at booking. Level 2 teaches written cancellation and refund rules. |
| The guest leaves without paying for extras | Ask for payment at the time you serve extras, or each evening. Give receipts. |
| A family member uses the guest's towel or room | Go back to the household agreement. Keep guest linen marked and stored separately. |
Exercise: how many linen sets do you need?
Linen for two rooms (example)
Auntie Esi has 2 guest rooms. Each room has one guest staying 7 nights, arriving on day 1 and leaving on the morning of day 8. She changes linen when the guest arrives and then every other day.
- On which days does she put a fresh set on each bed? How many sets does each bed use during the stay?
- How many sets does she wash for both rooms that week? Each set is a bottom sheet, a top sheet and 2 pillowcases. How many pieces is that?
- Washing, drying and ironing a set takes 2 days. Show what happens with only 2 sets per bed if it rains for 2 days. How many sets per bed should she keep?
Three-day live-in simulation
Your trainer or a classmate stays as a "guest" for three days (or three practice sessions in a training room set up as a home).
- Copy the daily timetable and fill in who does each job.
- Each day, ask permission, clean the room and bathroom, and change linen when due.
- Keep the linen log and the fridge temperature log.
- Serve breakfast each day and give the evening check.
- On day 3, check the guest out with the goodbye script.
- The trainer signs each day on a sign-off sheet: timetable followed, room clean, linen rule kept, privacy respected, logs complete.
Room turnaround against the clock
- The trainer "uses" a made-up room: unmade bed, used towels, a hidden "lost" item, a full bin, a used glass.
- Turn the room around with the 10 steps. The trainer times you against the target time they set.
- The trainer inspects with the Unit 2 checklists. Every missed item is a fault.
- Record the lost item correctly.
- Repeat on another day. Write both times and fault counts in your logbook.
Our family timetable
Write your own family's daily timetable for a day with one guest. Name who does each job. Show it to the family and change it until everyone agrees. Paste the final copy in your logbook.
Check yourself
- What does L.I. 2239 say about daily cleaning and linen changes?
- Name six steps in turning a room around for a new guest.
- Name three rules for asking guests for reviews.
Unit 6 · Safety, security and emergencies at home
A guest trusts you with the one thing they cannot replace: their life. Prepare for the night you hope never comes.
Competency standard
| Learning outcome | Performance criteria — the trainee… |
|---|---|
| 6.1 Prevent fire | keeps the kitchen, gas, generator and wiring safe and checks the smoke alarm and extinguisher |
| 6.2 Handle gas safely | stores and checks an LPG cylinder correctly and knows what to do if gas is smelt |
| 6.3 Plan the escape | makes a fire and escape plan, briefs the guest, and runs a drill with the family |
| 6.4 Respond to emergencies | makes a clear 112 call and acts in a fire, a medical emergency, a power cut or a missing guest |
| 6.5 Keep the home secure | keeps locks, burglar proofing and lighting working and protects guests' valuables |
| 6.6 Safeguard guests and children | follows the safeguarding rules for guests, family children and child guests |
Range. The trainee's home or a practice house; day and night; a guest who is a stranger to the area. Evidence. Fire-and-escape drill record; emergency card; LPG check record; 112 role-play; oral questions.
What the rules ask for
- Form D (the GTA inspection sheet) lists, under safety and security: a first aid kit or box, burglar proofing at least on the ground floor, and security lighting; and under the room: a secure lock on the guest-room door.
- To register premises, L.I. 2239 lists a Fire Safety Certificate among the documents.
- Before licensing, GTA must be satisfied about health and safety and that you have insurance covering fire and public liability.
Fire: the Fire Service and the certificate
- The Fire Precaution (Premises) Regulations, L.I. 1724, allow the Ghana National Fire Service (GNFS) to close businesses that have no fire certificate. Premises are checked before a certificate is issued. The basic equipment named includes fire alarms, smoke detectors, water sprinklers and extinguishers. A GNFS official also urged homes to get certificates, and said insurers may not cover premises without one.
- GNFS runs an online fire certificate platform called AFCAS. Fees reported for it are GH¢250 for residential, GH¢500 for non-residential and GH¢1,000 for commercial premises, plus processing. Which class a home stay falls in was not verified.
- Reports say GNFS tells hotels and guest houses they need assembly points, fire defence systems, emergency exit doors, fire notices and staff evacuation training, and that GNFS closed eight hotels in Sekondi-Takoradi for not complying.
Not verified. Whether a private family home used as a home stay needs its own fire certificate, the fee class, and how many extinguishers of which type. L.I. 2239 lists a Fire Safety Certificate for registering premises. Ask your nearest GNFS station. Buy extinguishers only from licensed fire protection suppliers.
Fire safety at home: the host's rules
International host guidance from Airbnb gives these fire-safety points. Every one of them fits a Ghanaian home:
- Have working smoke alarms, and test them with the test button.
- Keep a fire extinguisher where you can reach it, and know how to use it.
- Have a fire escape plan and brief your guests on it.
- Never run a generator, grill, or gas or charcoal device inside a home or any enclosed space.
- Stay in the kitchen while frying.
- Keep a lid near the pan to smother a pan fire.
- If a door feels warm, use another way out.
- Stay low under smoke.
- Cool a minor burn under running water for at least 10 minutes.
- Take a first aid and CPR course, and call emergency services when needed.
The generator rule. During power cuts, many homes run a generator. A generator must always be outside, in the open air, far from windows and doors, and never in a room, garage, corridor or veranda that is closed in. Generator fumes can kill people while they sleep. The same goes for a charcoal coal pot: never inside a closed room, never in the guest room.
More home rules (course method):
- No candles, mosquito coils or open flames in the guest room. Give a torch and a net instead.
- No overloaded extension boards; no wires under rugs; any electrical fault fixed by a qualified electrician.
- Never leave cooking unattended.
- Keep matches and lighters away from children.
- Smoking only outside (house rules, Unit 3).
LPG gas: safe handling
- The National Petroleum Authority (NPA) says: keep filled cylinders upright and stable when transporting them; put safety first with LPG at home; do not use a mobile phone while cooking with gas.
- NPA has urged the public to replace worn hoses and rubber seals regularly.
- Reports of NPA campaigns also say: keep cylinders outside the kitchen, away from naked flames and flammable liquids; check washers and hoses; and take damaged parts to an LPG dealer rather than repairing them at home.
Weekly LPG check (course method), built on those points:
- Cylinder standing upright, outside the kitchen or in a ventilated place, away from flames
- Hose not cracked, hard or chewed by rats; clips tight
- Regulator and washer in place; no hissing sound
- Soapy-water test on the joints: bubbles mean a leak (never test with a flame)
- Cooker knobs off when not in use
- Spare cylinder stored upright, outside, valve closed
If you smell gas (course method):
- No flames, no switches. Do not light anything. Do not switch lights or fans on or off. Do not use a phone near the smell.
- Close the cylinder valve if you can reach it safely.
- Open doors and windows wide.
- Get everyone out, including the guest, to the assembly point.
- From outside and well away, call 112 and your LPG dealer.
- Do not go back in until the smell has gone and the leak is fixed by the dealer.
Model script: waking a guest for a gas leak. [knock firmly] "[Anna], it's Esi. Please wake up. We smell gas, so we are all going outside to the front gate now. Don't switch on the light, just bring your phone and shoes and follow me. Quickly, please."
The fire and escape plan (course method)
- Draw your house on one page: every room, door, window and the gate.
- Mark two ways out of the guest room and the house. Burglar proofing must not trap people: keep the key to any locked burglar-proof door in the same place every night, near the door, and show the guest.
- Choose an assembly point outside: for example, the front gate or under the mango tree across the road.
- Put the extinguisher, fire blanket or pot lid in the kitchen, and the smoke alarm in the corridor near the bedrooms.
- Show the guest the way out and the assembly point at the welcome (Unit 3).
- Practise with the family every three months (course rule), once at night with the lights off.
- Count heads at the assembly point. Know how many people, including guests, are in the house tonight.
The emergency card
South Africa's grading rules ask for emergency numbers and evacuation steps displayed in every bedroom. Make an emergency card for the back of the guest's door.
| On the card | Example |
|---|---|
| Emergency number | 112 (all emergencies) |
| Backup numbers | Police 191 or 18555; ambulance 193; fire 192 |
| Host phones | Esi 024 000 0000; Kwame 020 000 0000 (examples) |
| Address | House name or number, street, landmark, Ghana Post digital address, map pin |
| Nearest clinic or hospital | Name, distance, phone |
| Nearest police station | Name, phone |
| Way out | "Turn left, front door, gate. Assembly point: the mango tree across the road." |
| What to do | "Fire or gas: get out, stay out, call 112. Smoke: stay low. Warm door: use the other way." |
Calling 112
Give the call-taker what they need, in this order (course method):
- Who you are: "My name is Esi Mensah."
- Where you are: the address, the landmark and the digital address. Say it slowly.
- What happened: "A guest has fallen in the bathroom and is not answering."
- How many are hurt, and how badly.
- What you are doing: "My husband is with her; she is breathing."
- Your phone number. Stay on the line until they tell you to hang up.
Model script: a 112 call at night. "Hello, my name is Esi Mensah. I am calling from Akwidaa, the house behind the blue Methodist church, digital address WW-000-0000 (example). Our guest, a woman of about 30, has fallen in the bathroom. She hit her head and she is breathing but not answering. Only one person is hurt. My husband is with her and we have not moved her. My number is 024 000 0000 (example)."
After the call, send someone to the road with a torch to show the ambulance the way.
First aid kit
Form D asks for a first aid kit or box. Learn to use it on the First Aid Community Helper course. A home kit (course method) holds: disposable gloves, plasters of several sizes, sterile gauze pads, a crepe bandage, a triangular bandage, adhesive tape, small scissors, a clean towel, a digital thermometer, a torch, and a card with 112 and the clinic number. Check it every week; replace what is used or out of date. Do not give guests medicines; a guest takes their own medicines.
Security
- Locks: a secure lock on the guest-room door and two working keys; the gate locked at night, with a gate key or "prompt attention" for the guest so they always have free entrance and exit.
- Burglar proofing at least on ground-floor windows, and security lighting outside.
- Valuables (course method): advise guests to keep passports and money locked in their room or with them; offer to keep valuables in your locked drawer only if you write a receipt listing what you took; never hold a guest's passport against payment.
- Strangers: know who is in your compound. Family visitors are told there is a guest.
- Dogs: keep dogs tied or in their area when guests arrive; tell guests about dogs before booking.
Water safety near the sea or river
If your homestay is near the sea, a lagoon or a river, tell every guest on the first day where it is safe to swim, and where and when it is not.
- A rip current pulls away from the shore, not under the water. Do not fight it: float or tread water, swim parallel to the shore until free, then angle in; wave and call for help.
- Do not go in after someone. Alert help, throw something that floats, and call emergency services; in Ghana, call 112.
- Course rules for hosts: no swimming at night, alone, or after drinking alcohol; swim only where local people swim and where there is help nearby. Beach, boat and canoe safety is taught in full in Tour Guiding and Community Homestay Level 1, Unit 4.
Model script: "the sea here is not safe tonight". "I know the sea looks lovely in the moonlight. But please don't swim tonight. Our beach has strong currents that pull people out, and at night nobody can see you or help you. Tomorrow morning, I'll show you the safe part of the beach where the fishermen's children swim, and my nephew can go with you."
Safeguarding: guests and children
What the law says. In Ghana's Human Trafficking Act, a child is a person below 18. L.I. 2239 gives home stays their own safeguarding rules: each guest has their own room and does not share a bed with another guest; an individual host does not take a guest of the opposite sex.
Course rules for every homestay household:
- No child guest without a parent or guardian, unless you have the parent's or guardian's written consent and know who is responsible for the child. If in doubt, say no.
- No guest is ever alone with a family child, in a room, on a walk or in a car. Children do not go into guest rooms.
- Never enter a guest's room uninvited. Knock and wait (Unit 3).
- Guests do not take children out, give them money, or photograph them without the parent's permission.
- Visitors do not go into guest bedrooms or stay the night (house rules, Unit 3).
- If you suspect a child is being harmed or exploited, whether by a guest, a visitor or anyone else, call 112 (police) at once. Do not confront the person alone.
Power cuts
- Torch charged in every guest room; a spare in the kitchen (Unit 2).
- Generator outside only (above).
- Fridge door shut; cool box ready (Unit 4).
- Tell the guest honestly when you expect the power back, if you know; never promise.
- Phones: offer a power bank or charging when the generator or solar is on.
Insurance
- Act 817 makes insurance covering fire and public liability a condition GTA must be satisfied about before licensing, and L.I. 2239 lists an insurance policy covering operations among the licence conditions.
- A 2016 Graphic report said the Insurance Act made fire insurance for commercial property compulsory for business premises, with a red certificate for completed buildings and a blue one for buildings under construction. Whether a family home used as a home stay counts as commercial was not verified.
- Buy insurance only from an insurer licensed by the National Insurance Commission (NIC). Tell the insurer you host paying guests; a home policy may not cover guests otherwise.
What can go wrong
| Problem | What to do |
|---|---|
| You smell gas | Follow the six gas steps: no flames or switches, close the valve, open windows, everyone out, call 112 and the dealer from outside, do not go back until fixed. |
| A pan of oil catches fire | Turn off the gas if safe. Cover the pan with a lid or fire blanket. Never throw water on burning oil. Leave it covered to cool. If it spreads, get out and call 112. |
| Power cut at night | Guest has a torch; check on them; generator outside only; fridge shut. |
| The guest falls ill or is hurt | Stay calm; check if they are breathing and awake; call 112 if serious; use first aid only as trained; tell their emergency contact if they agree. |
| The guest has not come back by midnight | Phone and message them. Phone their contact or study-programme leader if you have one. Keep the gate attended. If you fear for their safety, call 112. Write the times in your logbook. |
| The guest says money was stolen from the room | Stay calm; do not accuse anyone. Write down what they say. Check together. If they want to report it, help them go to the police. Review your locks and keys. |
| A guest comes back drunk and loud | Do not argue. Help them safely to their room; keep children away; speak at breakfast, privately, about the house rules. If they become violent, keep the family safe and call 112. |
| A guest tries to bring a stranger into the bedroom at night | Politely say no: the house rule is no overnight visitors and no visitors in bedrooms. If they insist, call a second adult; if threatened, call 112. |
Home fire-and-escape drill
Run this with your family (and your trainer, or record it).
- Draw your fire and escape plan and put it on the kitchen wall.
- Test the smoke alarm with the test button. Check the extinguisher gauge and that everyone knows where it is.
- Tell everyone the drill is starting. Shout "Fire! Fire! Everybody out!"
- Everyone leaves by the nearest way out, staying low, to the assembly point. Time it.
- Count heads at the assembly point. Check that the "guest" was woken and came out.
- Repeat once with a different route, as if the first way is blocked.
- Write the date, the time taken, who took part and what went wrong in your logbook.
Make the emergency card
- Use the emergency card table above.
- Find your Ghana Post digital address and a map pin. Find the real phone numbers of your nearest clinic and police station; phone each one once to check it works.
- Write the card clearly in large letters. Add the way out and the assembly point.
- Ask a classmate to read it in 30 seconds and tell you what they would do in a fire.
- Put it on the back of the guest-room door.
LPG check and gas-leak role-play
- With the trainer, do the weekly LPG check on a real cylinder and cooker. Do the soapy-water test on each joint.
- Write what you found and what needs a dealer.
- Role-play the gas-leak steps in pairs, including waking the "guest" with the script.
- Role-play a 112 call: one trainee is the call-taker and asks for the six parts.
Safety walk
Walk around your own home at night with a torch, as a guest would. List every danger you find (dark steps, a loose wire, a cylinder in the kitchen, a locked burglar-proof door with no key nearby). Write how and when you will fix each one.
Check yourself
- Where must a generator be when it runs, and why?
- Give the six steps when you smell gas.
- A guest asks if her 15-year-old nephew can stay in your homestay alone for a week. What do you say?
Unit 7 · Location, prices, business ideas, marketing and accessibility
Be honest about what you offer, price it so the family does not lose, and open your door to every kind of guest.
Competency standard
| Learning outcome | Performance criteria — the trainee… |
|---|---|
| 7.1 Judge the location | judges what brings guests to the area and how they reach the house |
| 7.2 Know the licence route | names the GTA routes to ask about and the documents they need |
| 7.3 Price a guest night | works out the cost of a guest night, a fair price and the nights needed to break even |
| 7.4 Choose a business idea | describes at least three homestay business ideas and picks one |
| 7.5 Market yourself honestly | writes an honest WhatsApp description and answers an enquiry |
| 7.6 Host guests with disabilities | checks the home for access, adapts it simply, and knows how hosts with disabilities can run a homestay |
Range. The trainee's own home and area; one price card; one WhatsApp enquiry. Evidence. One-page "my homestay" plan; price card and costing; WhatsApp description and reply; access audit; oral questions.
What makes a good homestay location
The ASEAN Homestay Standard counts location as one of its nine areas, alongside the host, accommodation, activities, management, hygiene, safety, marketing and sustainability. For a Ghanaian home, ask (course method):
- Why would a visitor come here? A beach, forest, lake, waterfall, castle, festival, market, university, hospital, mission or project nearby
- Who already comes? Students on study programmes, volunteers, researchers, church groups, diaspora visitors, NGO staff, families at festivals or funerals
- Can a stranger find the house? Clear landmark, digital address, a small sign at the gate, a road a taxi can use in the rainy season
- Is the way safe from the main road to your gate, day and night?
- Is there transport nearby: trotro, taxi, bus? (Form B asks this too)
- Is it quiet enough at night to sleep, and lively enough by day to enjoy?
- Is there water, power and phone signal most of the time?
Remember that L.I. 2239 describes a home stay as a house hosting paying guests on a cultural or academic study programme. A home near a university, a research site, a language school or a community project fits that picture very well.
The licence routes to ask about
- The L.I. 2239 route: apply on Form B for a home stay (Unit 1). For a licence, L.I. 2239 lists: a business entity registered in Ghana, registration by GTA, a manager registered and licensed by GTA, an insurance policy covering operations, and no serious or fraud conviction; the application goes with the business registration certificate, a TIN certificate, the manager's certificate and the fee. To register premises it lists, among others: proof of ownership or tenancy, a building permit, site plan, an Environmental Health report, a Police Clearance Certificate on security and a Fire Safety Certificate.
- The short-stay route: GTA has a provisional licensing process for short-term rental operators that simplifies the L.I. 2239 steps; Airbnb tells hosts in Ghana to register and to check their tax duties with GRA and arrange their own insurance. A November 2025 guide says that on GTA's online "Single Window" portal you choose "Home Stay/Lodge" for a private room in your home; documents are a Ghana Card (or business registration documents for a company), a TIN and a Ghana Post digital address; the result is a six-month provisional licence, with fire safety, structural and public health reports to follow. GTA contacts given by Airbnb: info@gta.gov.gh or gtaqad@ghana.travel, +233 (0) 302 985069.
- The local assembly: the Sekondi-Takoradi Metropolitan Assembly has issued operating certificates for hotels, motels and guest houses, so expect your own assembly to have a permit or business operating certificate too. Ask at the assembly office.
Not verified. Which route a small family home stay should use today; the licence fee (property websites quoted GH¢323 per property for the short-stay route, but this is not confirmed by GTA); whether the manager-licence rule applies to a family home; and whether every premises document is needed. Ask GTA before you take paying guests. Write the date, officer and answers in your logbook.
The name rule. Do not use the words "tourist", "visitor" or "traveler" in your business name without GTA's permission. "Esi's Family Homestay" is fine; "Esi's Tourist Lodge" needs permission.
Pricing basics
Two rules about price:
- The daily charge for a home stay depends on the standard of your facilities and services and is approved by GTA. Work out your price, then show it to GTA.
- Breakfast is included in the room price, because it is compulsory. Lunch, dinner, laundry and extra linen changes are priced separately, by arrangement.
What others charge. No official survey of homestay prices in Ghana was found. Booking-site snapshots showed guest houses in Accra and Takoradi at about US$33 to US$41 a night, some as low as US$16 to US$29, and budget rooms at Butre and Busua at about US$24 to US$50 a night. These are snapshots in US dollars, not homestay prices; check what homes near you really charge.
The 1% tourism levy. Act 817 names a one per cent levy payable by a patron (the guest) of a listed tourism business. A GNA explainer says establishments are "only withholding agents": the guest pays it and the business collects it. Whether a category C home stay must collect it in 2026, and on what amount, was not verified: ask GTA.
How to build a price (course method):
- Variable cost per guest night: everything one guest night uses (laundry, breakfast, water and power, soap and tissue, cleaning, a room fund for wear and replacement).
- Fixed costs per month: things you pay whether or not a guest comes (internet, phone, a helper, saving for licence and permits).
- Price per night: what similar homes charge, what your guests can pay, and what covers your costs with something left for the family's time.
- Margin per night = price − variable cost.
- Break-even nights a month = fixed costs ÷ margin per night (round up).
- Occupancy = nights sold ÷ nights available. Two rooms for 30 nights = 60 room-nights available.
Price a guest night at Auntie Esi's (example figures)
Variable cost per guest night: laundry GH¢15; breakfast GH¢30 (from Unit 4); water and power GH¢12; soap, tissue and toiletries GH¢6; cleaning materials and gas GH¢4; room fund GH¢40 (from Unit 2). Fixed costs per month: internet GH¢150; phone GH¢50; a part-time helper GH¢300; saving for licence and permits GH¢100. She plans to charge GH¢250 a night with breakfast (example; GTA must approve the daily charge).
- What is the variable cost per guest night?
- What are the fixed costs per month?
- What is the margin per night?
- How many guest nights a month does she need to break even?
- In November she sells 18 guest nights in her 2 rooms. What are her income, total costs and profit? What is her occupancy?
- In a slow month she sells only 12 nights. What is her profit then?
Business ideas
- Study-programme hosting: host students and researchers from universities, colleges and language schools, the kind of guest L.I. 2239's definition describes. Visit the nearest university's international office or a study-abroad organiser with your one-page plan.
- Volunteer hosting: NGOs, clinics, schools and conservation projects often need homes for volunteers for weeks at a time.
- Diaspora "family stay": many diaspora visitors want to live with a Ghanaian family, not in a hotel. GTA led the Year of Return in 2019 and Beyond the Return after it.
- Festival and event stays: festivals, funerals, graduations and church conventions fill every room in town for a few days.
- Cooking-class add-on: guests pay to learn to cook one Ghanaian dish with the family (food rules in Unit 4).
- Farm or fishing morning: a morning with the family on the farm or at the landing beach. If it becomes a paid guided tour, the guide must be licensed under L.I. 2389; see Tour Guiding.
- Craft and market links: send guests to local makers and sellers; the whole community earns.
Get registered (steps)
- Ask GTA which route fits your home (above), and what it costs. Keep the household agreement, Form B practice copy, room checklists and emergency plan ready to show.
- Register a business name at the Office of the Registrar of Companies if you will trade under a name: GH¢130, renewed for GH¢70 a year. Check the name rule above.
- TIN: for an individual, the Ghana Card PIN has been the Taxpayer Identification Number since 1 April 2021.
- Fire Service: ask about a fire certificate (Unit 6).
- FDA: ask whether you need a Food Hygiene Permit (Unit 4).
- Local assembly: ask about the operating permit (above).
- Insurance: fire and public liability, from an NIC-licensed insurer (Unit 6).
- Renew your GTA licence at least one month before it ends.
Market yourself honestly
- The law on adverts: a tourism advertisement or promotion must be certified by GTA and must not mislead consumers. How certification works for a small home was not verified; ask GTA before paid adverts.
- Never claim a licence, a grade or an award you do not have. Never use photos of another house. Show the real room, the real bathroom (shared or not) and the real road.
- WhatsApp Business: a clear photo of your house and the guest room, a short description, the price with breakfast, what is shared, and how to book.
- Google Business Profile: free to add or claim.
- Word of mouth: your best advert is a happy guest and a clean room. Ask every guest for an honest review (Unit 5).
- Partners: universities, NGOs, churches, licensed tour operators and licensed guides who need a home for their guests.
Model script: WhatsApp business description. "Akwaaba! Esi's Family Homestay, Akwidaa (Western Region). Stay with our family in a quiet house 10 minutes' walk from the beach. 2 clean guest rooms with mosquito nets, fans and desks; shared family bathroom, cleaned twice a day. Ghanaian or international breakfast every morning. Lunch, dinner and cooking lessons by arrangement. Ideal for students, volunteers and visitors who want to live the culture. [GTA licence number when licensed.] Message us to book."
Model script: answering an enquiry by WhatsApp. Guest: "Hi, do you have a room for 2 people from 12 to 15 March? How much?" Host: "Hello, and thank you for your message! Yes, we have two guest rooms free from 12 to 15 March (3 nights). Each guest has their own room with a single bed, net, fan and desk. The bathroom is shared with our family and cleaned twice a day. The price is GH¢250 per person per night (example), including breakfast. Lunch and dinner are available by arrangement. May I ask: what brings you to Akwidaa, what time will you arrive, and do you have any food allergies? I will then send you directions and our house rules."
Accessibility: hosting guests with disabilities
The law and good practice. Ghana's Persons with Disability Act 2006 (Act 715) protects the rights of persons with disabilities, and reports say access to public places is still poor many years later. UN Tourism advice says staff should be trained to serve persons with disabilities courteously and give complete information on accessible services. For deaf guests, guidance for hotels stresses written and visual communication, a visual signal at the door, and including deaf guests in the evacuation plan. No Ghana accessibility rule specific to home stays was found; treat these as good practice.
Ask, do not guess. At booking (course method):
"To make your stay easy, may I ask: do you use a wheelchair, walking stick or other support? Can you manage steps? Do you have hearing or vision needs? Is there anything about the room, the bathroom or meals that would help you?"
Then describe your home honestly: "There are two steps at the gate and one into the house; the bathroom is on the same floor as the room; the shower is a bucket shower with a plastic chair."
Simple adaptations (course method):
| Guest | What helps at home |
|---|---|
| Wheelchair user or guest who cannot manage steps | A ground-floor room with a step-free path to the bathroom; a simple concrete or wooden ramp at the door; furniture moved to leave a wide path; a bed at a good height |
| Guest who walks slowly or uses a stick | A grab bar by the toilet and in the shower, fixed firmly into the wall; a plastic chair in the shower; a non-slip mat; a night light on the path |
| Blind or low-vision guest | Walk the room with them once and let them touch each item; keep furniture in the same place; describe breakfast on the plate; warn of steps; never move their things |
| Deaf or hard-of-hearing guest | Face them and speak clearly; write notes; agree a visual knock (flicking the light) and how you will wake them in a fire; see Sign Language, Braille and Assistive Technology |
| Guest with a hidden condition | Quiet room, flexible meal times; never ask for details they do not offer |
Speak to the guest, not their companion. Ask before you help.
Hosts with disabilities. Homestay hosting has many jobs, and a family shares them. A host with a disability can take bookings by phone and WhatsApp, keep the register and accounts, plan menus and cook (with adjusted kitchen heights where needed), welcome guests and give the house-rules talk, teach cooking or language, and tell stories of the town. Family members or a paid helper can do heavy tasks such as carrying water, lifting mattresses and laundry. A deaf host can use written house rules and WhatsApp; a blind host can keep a tidy fixed layout and use a talking phone. The guest gets the same clean room and safe breakfast.
My homestay: one-page plan
- Describe your location: why visitors come, who already comes, how they reach you.
- Choose one business idea and describe your typical guest.
- List your licence route questions and the calls you still need to make (GTA, Fire Service, FDA, assembly, insurer).
- Cost a guest night and set a price using the Auntie Esi exercise (use your own example numbers).
- Write your WhatsApp description.
- Show the plan to a partner and the trainer; answer their three hardest questions.
Price card and enquiry reply
- Make a price card: room with breakfast per night; lunch; dinner; laundry; any activity. Mark every price "example" until GTA approves your daily charge.
- Your partner sends you an enquiry by WhatsApp (two guests, three nights, one vegetarian).
- Reply using the model script: dates, room description honestly, price with breakfast, questions about arrival and food.
- Your partner scores: friendly? clear price? honest about shared bathroom? asked about food?
Access audit of your home
- Walk from the road to the guest room and the bathroom as if you were using a wheelchair, then as if you could not see well.
- Record: steps (count them), door widths, slopes, the path at night, the toilet and shower.
- List three changes you could make cheaply (a ramp, a grab bar, a shower chair, moving furniture).
- Write an honest one-paragraph access description for guests.
Talk to a host
Visit or phone a homestay or guest house owner. Ask: How did you start? How did you get licensed? Who are your guests? What went wrong at first? What do guests praise most? Write the answers in your logbook.
Check yourself
- Who approves the daily charge of a home stay?
- Which three words should not appear in your business name without GTA permission?
- Auntie Esi's variable cost is GH¢107 a night, her price is GH¢250 and her fixed costs are GH¢600 a month. How many nights does she need to break even?
Glossary
| Term | Meaning |
|---|---|
| By arrangement | Agreed with the guest in advance and usually paid for separately (meals other than breakfast, extra linen changes) |
| Category C | The home stay category of tourist accommodation in L.I. 2239 |
| Check-out | When the guest leaves, returns keys and settles any extras |
| Five Keys | WHO's five rules for safer food: keep clean, separate, cook thoroughly, safe temperatures, safe water and raw materials |
| Form B | The L.I. 2239 application form for a home stay licence |
| Form D | The GTA inspection field sheet for a home stay |
| GNFS | Ghana National Fire Service |
| GTA | Ghana Tourism Authority, which registers and licenses tourism businesses |
| Guest house | Accommodation with 4 to 9 guest rooms (category B) |
| Home stay | A private house offering accommodation to paying guests on a cultural or academic study programme (L.I. 2239) |
| House rules | The rules of your home that every guest is told and given on a card |
| Household agreement | The family's signed agreement on jobs, children, privacy and money |
| L.I. 2239 | Ghana's 2016 regulations for licensing tourist accommodation, including home stays |
| L.I. 2523 | Ghana's 2026 rule banning photocopying of the Ghana Card for identity checks |
| LPG | Liquefied petroleum gas, the cooking gas in cylinders |
| Linen | Sheets, pillowcases and towels |
| Occupancy | Nights sold divided by nights available |
| Register (lodger's register) | The book recording each guest's details, required by L.I. 2239 |
| Turnaround | Preparing a room for the next guest after check-out |
Logbook
Keep a record of every practice and real guest stay. Inspectors may ask for the register, and you will need these records for Levels 2 and 3.
| Date | Guest (practice or real) | Nights | Room | Linen changes | Meals by arrangement | Problems | What went well | What to improve |
|---|---|---|---|---|---|---|---|---|
- Unit 1: household readiness checklist; signed household agreement; practice Form B; GTA call notes
- Unit 2: three room-by-room checklists completed; room list with prices; net repair; set-up costing
- Unit 3: welcome observer sheet; house-rules card; practice register page
- Unit 4: 7-day breakfast menu; temperature log; menu card; breakfast costing
- Unit 5: family timetable; linen log; live-in sign-off sheet; turnaround times and faults
- Unit 6: fire and escape plan; drill record; emergency card; LPG check record; safety walk list
- Unit 7: one-page plan; price card; WhatsApp description and reply; access audit; host interview notes
- Every homework, dated
Self-check quiz
- What is a home stay in L.I. 2239, and which category is it?
- Name five of the 13 minimum requirements for a home stay.
- What does the law say about an individual host and guests of the opposite sex?
- Name six items on the GTA Form D guest-room list.
- Give the order of a good welcome at the gate, from greeting to the first meal.
- What do you write in the register about a guest's ID, and what must you never do?
- Give the Five Keys to Safer Food and the safe temperatures for cold and hot food.
- How often must linen be changed, and why keep three sets per bed?
- Where must a generator run, and why?
- Name the six parts of a clear 112 call.
- A guest arrives with an unbooked friend and asks if the friend can share the bed. What do you say?
- Auntie Esi's margin is GH¢143 a night and her fixed costs are GH¢600 a month. She sells 10 nights. Does she make a profit, and how much?
Further reading and sources
Best next reads: L.I. 2239 (GTA copy), especially the Third Schedule, Form B and Form D; the WHO Five Keys to Safer Food; the Hub's Hospitality Services, Catering, Pastry and Street Food, Laundry and Cleaning Services and First Aid Community Helper manuals; the next levels of this course.
What this module does not cover: designing guest experiences and activities, menus for every diet and allergy, bookings, deposits and cancellation rules, online listings and replying to reviews, handling complaints and difficult guests, quality scoring, data protection in detail, and community benefit (Level 2); running several rooms or a village network of host families, inspections, training helpers, partnerships, contracts, registering the business, bookkeeping and a 12-month plan (Level 3). Full housekeeping sequences are in Hospitality Services; cooking in Catering, Pastry and Street Food; laundry in Laundry and Cleaning Services; first aid in First Aid Community Helper.
Every source used in this manual is listed, with links, in the Teacher Copy.